Updating the Directory of Suppliers and Service Providers West African Power Pool (WAPP)

WEST AFRICAN POWER POOL
CALL FOR EXPRESSIONS OF INTEREST
UPDATING THE DIRECTORY OF SUPPLIERS AND SERVICE PROVIDERS WEST AFRICAN POWER POOL (WAPP)

The West African Power Pool (WAPP) is issuing a general call for expressions of interest to update its directory of suppliers and service providers.

Interested candidates are invited to submit their application files exclusively via electronic means to the following address: cpm@ecowapp.org

WAPP wishes to inform suppliers and service providers already working with the institution that their previous registration does not exempt them from this requirement. Consequently, they are required to submit a new application file in accordance with the terms of this call for expressions of interest.

Submission Deadline
Applications must be submitted no later than 12:00 PM (Cotonou time) on November 16, 2026.

The subject line of the email must be formatted as follows:
“Mise à jour du répertoire des fournisseurs du WAPP – [Domaine de compétence”

The area of ​​expertise or the sector of activity in which the organization specializes must be clearly stated in the email subject line.

1. Composition of the Application File
The application file must include the following documents and information:

1.1. Administrative Documents
• A copy of the extract from the commercial register (for companies);
• A valid tax clearance certificate for the current year (for companies);
• A bank account details statement (RIB).

1.2. General Information About the Company or Service Provider
• The full name(s) of the promoter (if applicable) or the registered business name of the company;
• Full address, including telephone contact details and email address;
• The legal form of the company or organization.

1.3. Professional Resources and References
• A description of the human and material resources available to the applicant for the provision of the proposed services;
• A summary of professional experience and references in the relevant fields, accompanied, where applicable, by copies of completed contracts or certificates of satisfactory performance.

1.4. Price catalogue
Candidates offering goods and services are invited to include in their submission a catalogue or an up-to-date price list for the products provided, where applicable.

2.    Areas of Expertise Sought
This call is open to legally established companies, suppliers, service providers, and individual consultants who possess the necessary skills and resources to meet the needs of WAPP.

Interested economic operators are invited to submit their applications in one or more of the following areas of activity:
Categories of goods, services, and deliverables:
A detailed list of the categories of goods, services, and deliverables sought is provided in the next section of this document.

2.1    Supply of Vehicles
•    Supply of service vehicles, including 4×4s and sedans.

2.2    Supply of Information and Communication Technology (ICT) Equipment, Software, and Services
•    Procurement of computers and IT equipment.
•    Procurement of electronic equipment.
•    Supply of multifunction printers.
•    Supply of ink cartridges and IT consumables.
•    Subscription and annual renewal of Cisco Meraki licenses and services.
•    Supply and renewal of Kaspersky antivirus solutions.

2.3    Provision of office furniture and supplies
•    Provision of office furniture.
•    Provision of office supplies and administrative consumables.

2.4    Maintenance, servicing, and repair
•    Servicing and repair of printers and printing equipment.
•    Servicing and repair of air conditioning units.
•    Servicing and repair of power generators.
•    Servicing and repair of vehicles.
•    Provision of vehicle tires, including for 4×4s and sedans.
•    Preventive maintenance, inspection, and recharging of fire extinguishers.
•    Maintenance of fire safety and video surveillance (CCTV) systems.
•    Execution of minor repairs, including electrical, plumbing, and other related tasks.
•    Maintenance and repair of motorized gates and automatic barriers.
•    Preventive and corrective maintenance of FM-200 automatic fire suppression systems.
•    Maintenance of photovoltaic installations.
•    Maintenance of uninterruptible power supply (UPS) units.
•    Maintenance of medium- and low-voltage (MV/LV) electrical networks.
•    Servicing, repair, and replacement of door locks.
•    Servicing and cleaning of water basins and tanks.

2.5    Building, Construction, and Renovation
•    Building renovation and rehabilitation work.
•    Painting and finishing work.
•    Repair and replacement of windows.
•    Installation and maintenance of rainwater drainage systems.
•    Plumbing work and interventions on borehole water supply systems.
•    Installation and replacement of mirrors and sanitary fixtures.
•    Audit and diagnostic assessment of electrical installations.
•    Study and sizing of voltage regulators for buildings.
•    Installation of electrical source-switching systems and reactive power compensation capacitor banks.

2.6    Transport, Relocation, and Logistics
•    Relocation and transport of vehicles, furniture, and personal effects by sea or land, including via container.
•    Vehicle rental.
•    Supply of fuel, including gasoline and diesel.
•    Transport and logistics services associated with relocation operations.

2.7    Travel and Ticketing
•    Procurement of airline tickets and air travel ticketing services.

2.8    Catering and Hospitality Services
•    Provision of catering services for coffee breaks, snacks, and lunches.
•    Organization of catering services for meetings, workshops, and professional events.

2.9    Printing, Publishing, and Communication Materials
•    Design and production of retractable banners (kakemonos).
•    Printing of digital documents and institutional materials, including service cards, catalogs, magazines, and other publications.
•    Design and creation of communication materials.
•    Organization and implementation of communication activities.

2.10    Security and Insurance
•    Procurement and renewal of vehicle insurance policies.
•    Provision of maintenance and inspection services for fire safety equipment (including the recharging of fire extinguishers).
•    Maintenance of video surveillance (CCTV) systems.

2.11    Language Services and Interpretation
•    Engagement of individual service providers for document translation.
•    Engagement of service providers (firms) for document translation.
•    Engagement of service providers (firms) for interpretation during meetings, conferences, and workshops.
•    Rental of simultaneous interpretation equipment and related hardware (for hybrid meetings).

2.12    Transit and Customs Formalities
•    Provision of transit and customs declaration services.
•    Engagement of an individual consultant authorized in customs transit for vehicle registration or ownership transfer formalities.
•    Assistance with administrative and customs procedures related to vehicles.

2.13    Institutional Communication and Other Specialized Services
•    Execution of communication activities and services.
•    Provision of specialized services to meet the operational and administrative needs of WAPP.

2.14    Other services
•    Maintenance of WAPP green spaces.
•    Security services for the WAPP headquarters.
•    Cleaning of WAPP premises.

For any further information, please contact: cpm@ecowapp.org.