Recruitment of a Project Coordinator

1. Reference
EU/WAPP-3/2025/01

2. Procedure 
simplified

3. Title program
EU Support to WAPP-3

4. Financing
ACT 61-029 Financing: Contract-NDICI AFRICA/2025/484-478

5. Contracting authority
Official Name: West African Power Pool Secretariat General (WAPP)
Legal form: Specialized institution of ECOWAS

CONTRACT SPECIFICATION

6. Nature of contract
Global price

7. Contract description

The services consist of ensuring the technical coordination and monitoring of the implementation of the activities of Component E of the technical assistance program funded by the European Union for the benefit of the WAPP General Secretariat. The Resident Project Coordinator will provide support in the planning, execution and monitoring of pre-investment studies for identified projects. He will contribute to the preparation of the terms of reference, the selection process, the supervision and the contractual monitoring of consultants and experts. It will review the reports produced, consolidate the comments and ensure that they are disseminated to the relevant stakeholders. It will coordinate with the countries concerned, organize technical meetings and feedback workshops. He will ensure that deadlines are met, schedules are updated and that expected results are delivered. It will prepare work plans, budgets and periodic reports and perform any other tasks required by the WAPP General Secretariat.

8. Number and titles of lots
One lot only

9. Maximum budget

Value excluding VAT:253 645 EUR

CONDITIONS OF PARTICIPATION

10. Legal basis, eligibility and rules of origin

The legal basis of this procedure is Regulation (EU) No. 2021/947 establishing the Neighborhood, Development and International Cooperation Instrument – ​​Global Europe (NDICI). See Annex A2 of the practical guide.

For this contract award procedure, financed by NDICI geographic programmes, participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium – of candidates/tenderers) which are effectively established in a Member State of the European Union or in an eligible country or territory as defined under Article 28 of Regulation (EU) N° 2021/947.

11. Request for Proposal by applicants
Interested candidates can obtain the Request for Proposal (RFP) by sending an email request to the following address: cpm@ecowapp.org

12. Grounds for exclusion
As part of the tender, tenderers must submit a signed declaration, included in the tender form, to the effect that they are not in any of the exclusion situations listed in Section 2.6.10.1. of the practical guide.

Tenderer included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

13. Sub-contracting
Not applicable

PROVISIONAL TIMETABLE

14. Provisional commencement date of the contract
June 2026

15. Implementation period of the tasks
28 months (June 2026 to September 2028)

SELECTION AND AWARD CRITERIA
16. Selection criteria
The following selection criteria will be applied to the tenderers.
The tenderer shall not use previous experience which caused breach of contract and termination by a contracting authority as a reference for selection criteria.

The selection criteria for each tenderer are as follows:
Technical capacity of tenderer (based on items 5 and 6 of the tender form). The reference period which will be taken into account will be the last (2023, 2024, 2025) preceding the submission deadline.

Minimum criteria:

• Engineering degree (BAC+5) or Master's degree in electrical, electromechanical, mechanical, energy engineering or in a relevant field from a recognized university;
• Minimum of seven (07) years of experience in the field of power system planning and coordination of power infrastructure projects;
• Experience in managing or coordinating at least 2 power infrastructure projects (high-voltage transmission power line or grid-connected power plant);
• Fluency in English or French (main language).
• Good working knowledge of the other language

This means that the service contract the tenderer refers to could have been started at any time during the indicated period, but it does not necessarily have to be completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to service contracts completed within the reference period (although started earlier) or to service contracts not yet completed. Only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (-statement or certificate from the entity which awarded the contract, proof of payment) also detailing its value. If a tenderer has implemented the service contract in a consortium, the percentage that the tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the relevance of the experience have been used.

17. Award criteria
Best price-quality ratio.

TENDERING
18. Deadline for submission of tenders
The deadline for submission of tenders is specified in point 8 of the instruction to tenderers.

Technical and financial proposals in PDF format must be sent by email only. Proposals must be sent no later than April 16, 2026, at 10:00 am Benin local time to the secure email address: procurement @ecowapp.org

19. Tender format and details to be provided
Tenders must be submitted using the standard tender form for simplified procedures, the format and instructions of which must be strictly observed. The tender form is available from the following internet address:
https://wikis.ec.europa.eu/display/ExactExternalWiki/Annex#Annex-AnnexB(Ch.3):Servicecontracts, under the zip file called Simplified Tender dossier.

The tender must be accompanied by a declaration on honor on exclusion and selection criteria using the template available from the following Internet address:
https://wikis.ec.europa.eu/display/ExactExternalWiki/Annexes#Annexes-AnnexesA(Ch.2):General

Any additional documentation (brochure, letter, etc.) sent with a tender will not be taken into consideration.

20. How tenders may be submitted
Tenders must be submitted in English exclusively to the contracting authority, using the means specified in point 8 of the instructions to tenderers.

Tenders submitted by any other means will not be considered.
By submitting a tender, tenderers accept to receive notification of the outcome of the procedure by electronic means.

21. Alteration or withdrawal of tenders
After submitting a tender, but before the deadline for receipt of tenders, a tenderer may definitively withdraw its tender or withdraw it and replace it with a new one.

Tenderers may alter or withdraw their tenders by written notification prior to the deadline for submission of tenders. No tender may be altered after this deadline.

22. Operational language
All written communications for this tender procedure and contract must be in French or English.

23. Additional information
Financial data to be provided by the candidate in the standard application form must be expressed in EUR or XOF. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the following BCEAO exchange rate 1 EUR = 655.957 XOF.